Administrative Buyer

Amsterdam, Amsterdam · Administrative

Location: Amsterdam / Hybrid
Team: Production & Procurement (P&P)
Type: Full-time

Who We Are

At Hitachi Construction Machinery Europe (HCME), we produce the widest range of hydraulic excavators in the world, ranging from one-tonne minis to 780-tonne mining excavators. HCME also supplies wheel loaders, rigid dump trucks and other construction equipment for special applications. But we don’t just build machines—we build the future of construction. As part of the global Hitachi family, we’re driven by innovation, sustainability, and a commitment to delivering reliable solutions that shape the world around us. Our Amsterdam headquarters is home to a diverse, collaborative team working on cutting-edge technologies and services that support customers across Europe and beyond.

Our Values

Honesty and sincerity.
Respect for our environment.
Social consciousness and respect for others.
Responsible management and “agreed is agreed”.

Your Mission

As an Administrative Buyer, you will be at the heart of carrying out administrative tasks within P&P. You will ensure that actions are performed "right the first time," within legal and HCME standards, helping us deliver excellence in everything we do, from machine performance to customer experience.

What You’ll Be Doing

You will be responsible for the orderly and efficient execution of the full procure-to-pay cycle within Production & Procurement (P&P). This includes purchasing direct and indirect goods and services based on the production plan and MRP run, creating and processing purchase orders in SAP S4/HANA, managing vendor communication and delivery schedules, processing invoices, and resolving supply issues.
You will support Warehouse and/or Procurement as needed, make improvement proposals and, after approval, implement them.

Order Management & Purchasing

Timely ordering of direct and indirect goods and services; creating and processing purchase orders in SAP S4/HANA based on MRP run and production plan.
Processing order confirmations from vendors: checking confirmed quantities, delivery dates (including estimated transport time), and confirmed prices; attaching original files to the SAP PO.
Chasing suppliers that have not sent PO confirmation within 7 days.
Daily check on overdue deliveries; tracking orders and managing delivery schedules; acting towards vendors as needed.
Push out / pull in deliveries in response to changing demand or planning.
Responsible for transportation from the vendor to HCME, depending on Incoterm.
Performing impact checks based on order confirmations; acting towards the vendor if needed.
Correcting, reporting, and recording deviations.

Supply issue resolution

Follow-up on warehouse escalations.
Checking production order completeness; acting where needed.
Resolving order discrepancies (damaged goods, wrong quantities, etc.).
Solving supply issues with vendors; escalating to Category Manager if required.
Responsible for return shipments to vendors.
Independently analysing root causes and proposing structural improvements to prevent recurring supply issues. Escalating to management where needed.

Administration & Registration

Working according to designated MRP output lists, purchase order lists, delivery schedules, and other relevant documents.
Following HCME-set protocols and SAP process standards, and ensuring the team works accordingly.
Formal communication with suppliers about upcoming events, holidays, and planning changes.
Maintaining accurate purchase order, invoice, and item master data records in SAP S4/HANA.

Quality

Ensuring that all procure-to-pay actions are carried out 'first time right', within legal and HCME-set standards.
Correcting deviations and/or reporting to management.
Investigating and making proposals to increase the reliability and efficiency of the purchasing process.

What You Bring

Very good knowledge of SAP S4/HANA (purchasing module, invoice verification, item master data).
Solid understanding of MRP runs, production planning, and Incoterms.
Excellent communication skills in Dutch and English.
Pro-active and solution-oriented mindset.
Ability to independently solve supply issues and train/coach colleagues.

What We Offer

Compensation built of a yearly gross salary between 45'000 euros and 55'000 euros (including holiday allowance and based on experience) + a guaranteed bonus (4%)
27 days of leave + 13 extra collective days of leave (ADV)
‘Metalektro’ Collective Labour Agreement (CLA)
Excellent pension scheme with a high employer contribution
Working from home possibility and flexible working hours
Budget of 1500 euro’s to set up your workplace
Collective accident insurance
International learning and development program
Career opportunities