Location: [Amsterdam / Hybrid]
Team: Legal & Facility department
Type: Full-time

Who We Are

At Hitachi Construction Machinery Europe (HCME), we produce the widest range of hydraulic excavators in the world, ranging from one-tonne minis to 780-tonne mining excavators. HCME also supplies wheel loaders, rigid dump trucks and other construction equipment for special applications. But we don’t just build machines—we build the future of construction. As part of the global Hitachi family, we’re driven by innovation, sustainability, and a commitment to delivering reliable solutions that shape the world around us. Our Amsterdam headquarters is home to a diverse, collaborative team working on cutting-edge technologies and services that support customers across Europe and beyond.

Our Values

• Honesty and sincerity.
• Respect for our environment.
• Social consciousness and respect for others.
• Responsible management and “agreed is agreed”.

Your Mission

As a Legal and Facility Administrator, you will ensure that the legal department and other departments of the Corporate Services Division operate at their best by efficiently providing (administrative) support, such as storing and documenting contracts, notes, data, and facility-related matters, as well as by fostering clear communication with internal and external stakeholders.

What You’ll Be Doing

1. General

• Create purchase orders for goods and services and process related invoices.
• Maintain SharePoint as a central library for all legal & facility documentation accessible to HCME staff.

2. Corporate governance management

• Prepare and process all documents required to keep HCME’s public registers up to date.
• Register and file HCME’s annual reports, resolutions, policies, and related documentation.
• Keep overviews and copies of registrations and annual reports of HCME’s subsidiaries.
• Maintain registrations of HCME’s officials (e.g. Chamber of Commerce registration, e-Herkenning applications).
• Support the organization of corporate meetings and, when required, draft meeting minutes.

3. Corporate performance reporting

• Support the compilation of corporate performance reports (e.g. flash reports to HCM).
• Assist in preparing entity-level questionnaires and internal control documentation.

4. Contract management

• Register and file contracts.
• Maintain contract records in the contract management database.
• Ensure functionality and correct access rights of the contract management database.
• Train users of the contract management database.
• Support in the creation of business reporting such as the Closing-36 Control Report.

5. Insurance management

• Handle communication between HCME, insurers, and third parties regarding insurance claims.
• To provide necessary information to insurers to enable them to maintain the insurance policies

6. Compliance management

• Support compliance-related activities such as export control checks, performance reporting, and GDPR reporting.

7. Facility Management

• Support in facility-related administrative processes to ensure smooth daily operations.
• Maintain accurate records and documentation related to facility services (e.g. service contracts, suppliers, policies).
• Assist the Manager Facility Management with the administration of the company car fleet, including allocation, registration, insurance documentation, and related reporting.
• Act as point of contact for suppliers and service providers within facility management.

What You Bring

• Fluent in both Dutch and English mandatory
• Experience/interest in contracts management
• Good communication skills, well organized and details oriented

What We Offer

• Compensation built of a yearly gross salary between 42’000 euros and 52’000 euros (including holiday allowance and based on experience) + a guaranteed bonus (4%)
• 27 days of leave + 13 extra collective days of leave (ADV)
• ‘Metalektro’ Collective Labour Agreement (CLA)
• Excellent pension scheme with a high employer contribution
• Working from home possibility and flexible working hours
• Budget of 1500 euro’s to set up your workplace
• Collective accident insurance
• International learning and development program
• Career opportunities

Ready to Apply?
We’d love to hear from you! Click [Apply Now]. At HCME, we’re committed to building a diverse and inclusive workplace—everyone is welcome.